Locum tenens work offers flexibility, variety, and the opportunity to make a meaningful impact across communities. But one part of the process can still create friction: credentialing.
Whether you’re just starting out or have taken on multiple assignments, credentialing can feel like a frustrating roadblock. Each facility has different requirements. Timelines change without notice. One missing document can pause everything. When you’re ready to work, waiting can feel like a major setback—both financially and professionally.
But credentialing doesn’t have to be overwhelming. With the right preparation and support, the process becomes more efficient, predictable, and much less stressful.
Build a Strong Credentialing Portfolio
Your credentialing file is your ticket to getting started without delays. The more organized, complete, and accessible it is, the faster you can move through credentialing and onto your next assignment. Whether you’re applying for your first locum position or managing several assignments at once, a strong, ready-to-go portfolio is essential.
Here’s what to include:
- Medical licenses and DEA certificate
Maintain current licenses for each state where you work or plan to work. Ensure expiration dates are easy to verify and renew them well in advance.
- DEA Registration & Controlled Substance Permits
If applicable, provide a copy of your DEA certificate and any state-specific permits. These are often required even before you’re scheduled to start.
- Board Certifications
Submit active board certifications for your specialty or subspecialty. These validate your expertise and are commonly required for credentialing approval.
- Updated CV
Your CV should be current and detailed, listing all work history with clear start and end dates. Include any gaps and explain them proactively. Inconsistencies or missing information can cause unnecessary delays.
- Government-Issued Photo ID
A valid driver’s license or passport is needed for identity verification. Make sure the copy is clear and not expired.
- Immunization Records
Many facilities require proof of immunizations, including MMR, Varicella, Hepatitis B, Tdap, flu, and TB testing. Keep digital copies ready, and be aware that some locations may request COVID-19 vaccination records as well.
- Malpractice Insurance & Claims History
Have documentation of your current malpractice policy, including coverage limits and expiration. If there are any past claims or disciplinary actions, prepare brief written explanations to address them up front.
- Professional References
Keep a list of two to three recent references with up-to-date contact details. References are often contacted during credentialing, so it helps if they’re aware and responsive.
- Additional Supporting Documents
Other items that may be requested include:
- ACLS/BLS or other life support certifications
- CME documentation
- Background checks
- NPI number confirmation
- Direct deposit and tax forms for onboarding
Keep all of these files stored digitally in a secure, easy-to-access folder. That way, you’re always ready to respond quickly when a new opportunity arises.
Stay Ahead of the Process
Credentialing is not a one-time task. Stay proactive by:
- Setting calendar reminders for license renewals
- Updating your CV and certifications as soon as changes occur
- Regularly reviewing your file to keep everything current
The more up-to-date your documentation, the easier it is to move quickly and avoid unnecessary back-and-forth.
Final Thoughts
Credentialing may never be effortless, but it doesn’t have to be overwhelming. With a well-organized portfolio, proactive planning, and a clear understanding of what’s required, the process becomes significantly smoother.
Staying prepared means fewer surprises, faster approvals, and more control over your schedule. It allows you to stay focused on your professional goals—whether that’s exploring new opportunities, maximizing your income, or simply getting back to doing what you love.
The key is preparation. When your credentialing file is always current and ready, so are you.
